GOVERNMENT AGENCY STALL

Stalls Expression of Interest – Africultures Festival 2024 

Date: Saturday 28 September 2024 Time: 10 am – 6.30 pm   

Venue: Cathy Freeman Park, Olympic Boulevard, Sydney Olympic Park

This category is only for Government agencies only. Stalls in this category will be only information based. Sales of small items such as basic promotional material may be allowed with prior approval.

Africultures Festival is organised by a dedicated team of skilled African-Australian volunteers. The festival is truly a community led event and a platform for cross cultural interaction and learning. Income raised through stall fees are used to host the festival each year.

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2024 Government Agency Stalls Expression of Interest

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1. STALLHOLDER DETAILS

Contact Person*
www.example.com
Please provide social media profiles
Facebook
Instagram
 

2. STALL REQUIREMENTS

Type of Stall

WALK-IN STALL $1000 including gst 2.4m x 2.4m stall with roof, 3 walls (allowing customers to walk in) & 1 trestle table and 1 chair included
FETE STALL $1000 including gst 2.4m x 2.4m stall with roof and table top counters on 3 sides, one chair

Additional Infrastructure

Price: $ 500.00
Price: $ 28.00
Price: $ 5.00

3. STALL HOLDER DOCUMENTS

You are required to have a current Public Liability Insurance for $10 million covering the activities at this stall site – please attach certificates.
Accepted file types: pdf, jpg, jpeg, png, gif, doc, docx, Max. file size: 10 MB.
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I have attached a copy of my Public Liability Insurance details*
STALL HOLDER TERMS AND CONDITIONS
  • All fees must be paid to Africultures Festival, PO Box 1007, Auburn NSW 1835 within 7 days of receiving your invoice to reserve your position at the event
  • The Africultures Festival Committee decision on stall selection and location is final.
  • All stalls will be installed as per the Sydney Olympic Park Authority guidelines. This includes the requirement for temporary stalls to be weighted down to prevent them from wind. A structural engineer must certify that the stall installations meet these guidelines.
  • Individual private stalls will not be allowed on to Sydney Olympic Park.
  • Stallholders will not be permitted to use their own generators. 
  • All goods proposed for sale by the Stallholder must be identified and communicated to in writing to the Africultures Festival Committee. The Committee reserves the right to ask the Stallholder to withdraw any item/s from sale. 
  • Africultures Festival does NOT allow religious or political stalls 
  • 2024 Africultures Festival will take place rain, hail or shine.  The event will not be cancelled due to inclement weather and no refunds will be given.
  • All stallholders must hold current Public Liability Insurance (minimum of $10 million covering the stall site activities and products). A copy of this cover must be submitted with a completed application form.  It is the responsibility of all stallholders to arrange Public Liability Insurance to cover any claim related to the activities of stallholders.
  • The Africultures Festival Committee will not provide water or power to any stall site. If you require power, contact the committee. Cost of power is $500 per stall
  • Stallholders are to confine their operations to within the boundary of the allocated stall area and may not move the stall from the allocated site. Signage may be used to identify the stallholder’s products.
  • All goods for sale must be of good quality and not identified as being hazardous or toxic or have potential to cause injury to any persons.
  • The following items are not to be sold at the Festival, either individually or as part of a multi-product showbag, or used as giveaways or prizes:
  • Toy weapons of any description (guns, knives, bow & arrows, batons, projectiles, etc)
  • Loud hooters or horns
  • Silly string or other items of nuisance
  • The Stallholder understands and agrees that the Africultures Festival Committee has the right to remove, without refund, any stallholder who misrepresents themselves or their product.
  • The Stallholder will be solely responsible for, and bear all risk associated with, the collection of money at the 2024 Africultures Festival and the transfer of money to and from the festival site.
  • The Stallholder is responsible for ensuring that all merchandise, packaging and equipment is kept within the Stallholder’s allocated area and that this area is kept clean and tidy at all times throughout the Festival.
  • The Africultures Festival Committee encourages environmentally sustainable practices.  The Hirer must ensure that all waste is removed at the completion of the event and disposed of correctly. Fees will be charged if this is not adhered to. 
  • All directions given by Event Staff must be complied with.  Failure to follow directions could lead to immediate exclusion from the 2024 Africultures Festival.
  • Stallholders may not bring their vehicles into the festival site area at any time during the event other than times designated for loading in and out. Set up is from 6.30am – 8.30am only and pack up from 6.30pm. Parking is not provided onsite. 
  • Stallholders must abide by the set-up and pack down rules as stipulated by Africultures Festival Committee
  • There will be photography and filming taking place at the festival. When you enter the festival site you consent to being filmed or photographed by Africultures authorised photographers for promotional purposes

Agreement*
AGREEMENT: By signing this I confirm I have read the Conditions and Guidelines for the Sale of Goods and will comply with the stated requirements.
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This field is for validation purposes and should be left unchanged.